RESTART DJUSD FREQUENTLY ASKED QUESTIONS

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Welcome to 2020-21 Frequently Asked Questions and Answers. 
Please check back periodically as these will be updated throughout the school year.

Distance Learning Overview and Plan

The DJUSD plan was designed in partnership with our educators and community and with guidance from the California Department of Education, California Department of Public Health, the Yolo County Office of Education, and Yolo County Public Health Department.

What to Expect

  • A Phased Return to Campus Plan consistent with state and local requirements, guidelines and indicators
  • Increased live instruction for Distance Learning
  • New elementary and secondary schedules
  • The use of Canvas, the new Learning Management System, for all grades
  • Increased Social and Emotional supports
  • Increased supports for students receiving Special Education and English Language services
  • Improvements to student engagement
  • Improved grading systems, assessment and attendance monitoring
DJUSD Phased Return to Campus

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  • We are currently on the State’s County Monitoring List due to the incidence of COVID-19 in Yolo County.
  • We begin the school year with full Distance Learning, which best ensures physical health and safety.
  • Once we come off, and remain off, the County Monitoring List, we can begin to transition to in-person learning.
  • As the number of new cases fall in Yolo County, we can cautiously transition from Distance Learning to a Hybrid Learning approach, which involves the re-introduction of in-person instruction while still minimizing contacts.
  • Eventually, we will return to a full, in-person learning model in Phase 5.

Closing and Opening Schools and Response to Suspected or Confirmed Cases of COVID-19

What criteria will be used to reopen and close classrooms, schools, and districts?
According to the Governor’s directive, schools will be able to begin reopening following specific public health criteria indicating that their county has been off of the monitoring list for 14 consecutive days. We will continue planning for a return to in-person learning for when public health conditions allow it and adequate resources are allocated by both the state and federal governments for the safe return to school by students and staff.

The specific metrics schools must meet to open in-person instruction and remain open include:

  • Schools and school districts can reopen only when their county has been off of the monitoring list for 14 consecutive days.
  • A classroom should revert to Distance Learning for 14 days when one student or staff member of that classroom tests positive for COVID-19.
  • Schools should revert to Distance Learning for 14 days when there are multiple cases in multiple classrooms or cohorts (groups) or five percent of students and staff test positive for COVID-19 within a 14 day period.
  • The district should revert to distance learning for 14 days when 25 percent or more of its schools have been physically closed due to COVID-19 within 14 days.

Once the conditions are deemed favorable for a transition to Phase 2, Phase 3 or later, DJUSD will make thoughtful planning decisions on timing that will support student learning, family needs and planning and will be proactive with communicating these important changes to students and families.

After the District transitions to Phase 2 or 3, and is opened because it is no longer on the monitoring list, will schools be required to close if Yolo County reenters the monitoring list?
No, the District will not be required to close automatically; however, DJUSD will work in concert with the Yolo County Public Health Officer to make the best decision for that situation. Closure requirements are outlined by the CDPH criteria laid out in the COVID-19 and Reopening Framework for K-12 Schools in California.

Teaching and Learning

Who do I contact if I need Enrollment support?
Please contact our District Enrollment Administrative Assistant Patty Smith at psmith@djusd.net.

How do I enroll a new student to Davis Joint Unified School District?
Visit our District’s enrollment webpage.

When will instruction begin?
Instruction for all students will begin on Wednesday, August 26, 2020. You will receive communication from your school site and teachers about the first day of school no later than Monday, August 24. The first two weeks of school will emphasize community and culture building and teaching Canvas to students; assessments and academic assignments will wait at least one week.

When will my elementary school child receive a teacher assignment?
Your student’s teacher and schedule will be shared in the days prior to school start; if you do not have information by Monday, August 24, please contact your student’s principal or front office. Elementary teachers, librarians, and principals are working to arrange for textbook, workbook and school supply pick up events during the first week of school. Look for communication on the timing and detail for these events from your school site.

When will my junior high or high school student receive a course schedule for the year? Who do we contact to change our schedule?
Your student will receive a schedule prior to the start of school. Please look for an email from your school site with information about schedule distribution, materials pick-up, and other back-to-school information specific to your site. If you need to change your schedule, contact your student’s counselor or the front office to make a phone appointment.

When can we pick up textbooks and school musical instruments?
Each site is working with teacher librarians and staff to get these materials ready. We anticipate a pick up event to be scheduled and communicated to parents prior to school or within the first week of classes. If you have any challenges, please contact your principal or front office.

How can I check out a DJUSD Chromebook and hotspot for my child/children?
You may visit the Technology Office 8:00 a.m. - 12:00 p.m., Monday - Friday, to check out a Chromebook or call the Technology office at (530) 757-5300 x117. We are located at 526 B Street. However, the best way to access the office is to park on C Street between 5th and 6th Streets. You will see a large banner that says "Technology Department" on the fence. Enter through the gate. We are in the first and second doors on the right.

Will there be paper packets? Will those packets be mailed home or picked up?
Our teachers, especially those teaching our youngest learners, have expressed a need for hard copies to supplement their Distance Learning plans. Teachers will be working to "meet" with students frequently but we recognize that hard copies allow for less screen time during independent work and familiar learning tools. To meet those needs, DJUSD has a centralized printing process that teachers can use to request to print and mail packets of materials home or have printed materials delivered to campus and then the teacher will arrange for parent pick-up of those items.

If I do not want my student to return to campus when DJUSD is able to transition to Phase 2 and Phase 3 and beyond, what 100% Distance Learning option is available? Will my child be able to return to their home school the following year?
When DJUSD transitions back to campus, families who do not wish for their child to return to campus for in-person learning may enroll their student in the Davis School for Independent Study Distant Learning program to continue 100% online learning. The curriculum will parallel the hybrid learning program curriculum for each grade level and subject area, but there will be variation as a function of being fully online. Students will return to their home school (school of residence or choice) next school year as a default. This plan may change depending on actual conditions upon a return to hybrid learning/in-person instruction.

What are the expectations for Distance Learning if an internet provider (AT&T, Verizon, etc.) goes down for a day or part of a day?
For the most part, we are fortunate that our area is able to sustain reliable internet connectivity. Of course, there are times when the internet may stop working for a period in a household, school office or even across our city or region. In a case when a student is not able to engage in Distance Learning because of internet connection disruption, please contact the teacher as soon as possible to discuss options. This is a new environment that requires everyone to be flexible and work to the best of our abilities.

What is the “bell schedule” for my high school/junior high/elementary student?
You can find a preview of the elementary schedule and the secondary quarter block schedule in this guide or by visiting our Restart DJUSD website today. Watch for final details and schedules to be sent out and posted by all schools.

How were the instructional minutes on the sample student schedules set? How were “live” (synchronous) instruction minutes determined?
Legislation adopted over the summer requires all California school districts to comply with daily instructional minutes requirements. DJUSD student schedules are compliant with these instructional minute mandates. In designing the student schedules, we optimized live instruction so students will have meaningful interactions with their teachers and peers; the schedule also allows time to offer diverse learning experiences, while balancing screen time and independent work needs.

How many hours of homework will my child be expected to complete in Distance Learning?
Staff will follow the existing homework policy. Homework is different from independent work assigned to be done during class. Anything assigned outside of your students’ school day is considered homework and will follow our Board Policy 6154 and Administrative Regulation 6154 that pertains to homework. As our secondary students have a reduced number of classes “in session,” students should experience a manageable workload. If your student is struggling with homework or volume of homework, please communicate with teachers or your site leader.

How will you track Student Attendance?
Attendance will be taken by teachers daily during live sessions each morning before noon in elementary grades and in each scheduled period, including Advisory period, in secondary courses. A student is considered present if they show up to the live session. Parents are expected to call the school to excuse the student’s absence if they will be unable to attend a live session. Parents will be notified by robocall daily if a student has not attended the live session and the parent has not called to excuse the absence. A weekly review of absences will occur and may prompt additional outreach

Will there be grades given this semester?

This fall, teachers will resume class assessments and return to standard grading practices as outlined in our Board Policy; grades will be assigned and report cards will be sent home. Teachers have participated in professional development to use best practices for assessments and student feedback. This will aid in addressing instructional supports and mitigating potential learning loss for all students.

Can my student opt for Pass/No Pass grading?
Pass/No pass grading was utilized during the spring. We are returning to our regular and grading policy for the 2020-21 school year.

What advice to you have setting up my student for learning from home?
We are all in this situation together and we all have very different spaces at home to work with. Below are some suggestions on how to help create a space at home to support your child in feeling safe, connected and ready to learn. Not all of these suggestions are possible, desired or needed for all of you, but use what might feel best for your student and family.

  • Set up an area (a crate, a shelf, a cardboard box, a basket, etc) that holds all of your child’s supplies in an area within reach
  • Set up a space for your child to be on their computer that might be a little away from the noise of the household
  • If your child is prone to distraction, face them against a wall or with a wall behind them so that they aren’t fixated on who or what is happening behind them or in front of them
  • Think about what their video call with classmates might have in the picture behind them. If you’d like to create a space the student prefers or wants to decorate, here are some ideas:
    • Find a space where they can set up their computer so that a blank wall or something they love or feel proud of is behind them
    • Hang a tapestry or some art on the wall behind them
    • Hang up their favorite poster or pictures of family
    • Tape or tack some fabric to the ceiling and let it drape down behind them
  • Lower the lighting to enhance a feeling of calm
  • Encourage students to take breaks when needed or schedule them at regular intervals
  • Diffuse essential oils like lavender, orange or sage to calm anxiety or bring in scents that are pleasing to your student
  • Discuss boundaries and guidelines around use of live video and audio. For instance:
    • Not taking technology into the bathroom with you :)
    • Boundaries around using a screen shot
  • Practice with the student on how to mute video and audio and use functions of zoom
  • Practice what to do if the tech is not operating properly
  • Favorite websites on their Chrome or other browser that they might use frequently for easy access
  • Headphones can be very helpful at eliminating distractions and encouraging focus
  • Discuss the importance of connection to their teacher and peers
What is the 2020-21 Secondary Calendar Schedule?
You can find the 2020-21 Secondary Calendar on our website or link to the pdf.
Equity and Access

What are accommodations for students with special needs, or students learning English?

Students with Individual Education Plans (IEPS)

  • Students will experience regular (daily and weekly) contact, instruction, and support from Special Education staff in order to ensure that their needs are appropriately addressed and that their IEP goals are met.
  • Each site has intentionally scheduled collaboration time between General Education teachers and Special Education teachers to better serve students receiving Special Education IEP services.
  • All teachers will use Canvas to allow staff to accommodate, modify and support assignments provided by the General Education teachers, which will increase the continuity of instruction and learning for students.
  • Paraeducator staff will be assigned to classrooms, office hours, small group and individual tutoring to assist students with IEP services and other students as practicable.
  • IEP services (speech, occupational therapy, etc.) will be provided digitally.

Students with Section 504 Plans
Existing accommodations in an individual student’s Section 504 plan will remain unchanged during Distance Learning. However, please talk to your child’s counselor or school principal if you feel additional accommodations are needed during Distance Learning.

English Learner and English Language Development
Students who are English Learners will continue to receive support from their classroom teachers, English Learner Specialists, Paraeducators and other staff.

  • Integrated and Designated English Language Development: English Learners will benefit from both integrated classroom strategies and, as needed, an additional class for designated time.
  • Case Management Approach: Staff will be assigned students so that a staff member is monitoring attendance, engagement, grades and academic language acquisition.
  • Culturally Responsive Teaching: All staff have been trained in using pedagogy that is more mindful, respectful, and engaging for all students from diverse backgrounds.
  • Digital Supports: We have purchased Imagine Learning, a curriculum designed specifically for language acquisition; this curriculum can be used remotely for language learning.
  • Tutors: Tutors for the Bridge programs and the DSHS Academic Center will be made available, trained and resume work this fall.
  • Canvas: All teachers will use Canvas, the new Learning Management System, to allow staff to accommodate, modify and support assignments provided by General Education teachers.

Intervention
All sites have dedicated periods of instructional time to provide intervention for students who need support in meeting academic expectations or grade-level skills. If you have concerns about your student, it is appropriate to start with your student’s teacher and/or counselor.

Spanish Immersion and Two-Way Bilingual Immersion (TWBI)
The District is developing specific Distance Learning implementation guidelines and signature practices that will continue to strengthen our Spanish Immersion program during Distance Learning. As for our Two-Way Bilingual Immersion program at Marguerite Montgomery, staff, coaches and administrators are collaborating with our SEAL partners and other TWBI schools across the state with unit development and additional resources.

Social Emotional Health and Wellness

How will DJUSD support Social Emotional Learning (SEL)?

  • Teachers continue to prioritize relationships and engagement by integrating SEL in their classes.
  • SEL can be infused in curricula and classroom practices and can be explicitly taught through lessons.
  • Daily lessons will include a welcoming inclusion activity, engaging strategies, and an optimistic closure to create a climate and culture of safety, inclusion and belonging.
  • School counselors will deliver explicit SEL lessons in all classes TK-8.

Will DJUSD be providing additional mental health and wellness support to students and families?
We will continue to provide mental health and wellness support through our school counseling staff, Managers of Prevention and Wellness, School Psychologists or Educationally Related Mental Health Clinicians, when appropriate.

  • Every school site has at least one School Counselor supporting student mental health and wellness. A list of K-12 school counselors and their contact information is available on the School Counseling web page of the DJUSD website.
  • If you are worried about a student’s social emotional wellbeing or mental health, fill out the Social Emotional Referral form found on our website and your child’s school counselor will reach out to offer resources and support.
  • The Mental Health and Wellness webpage has resources to support your student and family.

If my child is feeling anxious or depressed, are there District support resources?
Yes, every school offers counseling services, check-ins and support with coping skills. Please contact your school site to be connected to a school counselor.

Does the District provide support services for students who are homeless or in foster care?
Yes. The District has a full-time Foster and McKinney-Vento/Homeless Liaison who is able to provide resources and advocacy for Foster and Homeless youth. Contact Samantha Webster at swebster@djuds.net if you would like to learn more about the services.

Would students be receiving accommodations under a Section 504 Plan?
The District will continue to provide accommodations outlined in the student’s 504 Plan. A few accommodations may not be applicable during Distance Learning, for example, an accommodation for preferential seating. For specific questions about your student, please contact your student’s school counselor.

Technology

What technology is required for online learning?
In Distance Learning, every student will need access to a computer and dependable internet at home. Please see DJUSD Expectations for Connectivity.

Which learning platforms will our children be using?
All students in DJUSD will use a Learning Management System called Canvas for online learning. Students will log into Canvas and be able to access their calendars, communications, virtual meetings, courses, assignments, grades and curriculum. For the 2020-21 school year, DJUSD is also moving to Zoom as the primary platform for conferencing and virtual meetings. Webex will serve as a backup communications platform.

Will there be training for families?

  • There will be Canvas 101 trainings for both students and families, along with easy ways to get technical support and attend office hours throughout the school year. Video tutorials on Canvas will be available to families on Tech Tools and Info on the Restart website in the near future.
  • DJUSD will use Zoom as the primary platform for video conferencing and virtual meetings. Webex will serve as an alternative backup platform. Zoom tutorials for students and families are coming soon to Tech Tools and Info on the Restart website.

What are the expectations for Distance Learning if an internet provider (AT&T, Verizon, etc.) goes down for a day or part of a day?
For the most part, we are fortunate that our area is able to sustain reliable internet connectivity. Of course, there are times when the internet may stop working for a period in a household, school office or even across our city or region. In a case when a student is not able to engage in Distance Learning because of internet connection disruption, please contact the teacher as soon as possible to discuss options. This is a new environment that requires everyone to be flexible and work to the best of our abilities.

What is the DJUSD Technology 1 to 1 Technology Initiative?
Prior to students returning to in-person learning on campuses, DJUSD will implement the DJUSD 1 to 1 Technology Initiative. Each student in grades 3-12 will have their own Chromebook or laptop for instructional use both at home and at school. This computer will travel with students between home and school when students return to in-person learning. These devices may be provided by the student’s family or checked out from DJUSD.

For more information about the coming DJUSD 1 to 1 Technology Initiative for grades 3-12, please visit the Instructional Technology website.

How can I check out a DJUSD Chromebook and hotspot for my child/children?
You may visit the Technology Office 8:00 a.m. - 12:00 p.m., Monday-Friday, to check out a Chromebook or call the Technology office at (530) 757-5300 x117. We are located at 526 B Street. However, the best way to access the office is to park on C Street between 5th and 6th Streets. You will see a large banner that says ‘Technology Department’ on the fence. Enter through the gate. We are in the first and second doors on the right.

Extracurricular Activites
What is the plan for Fall sports?
On Monday, July 20, the California Interscholastic Federation-or CIF- which is the state’s governing body for high school sports, announced that the start of the high school sports season will be delayed until January 2021, with practices for some sports to begin in December. With this announcement, three seasons of sport have been condensed into two. All DJUSD high school sports now are in summer session, with limited outdoor conditioning following health protocols. For more information, including a sport calendar and updates, please visit the Davis Senior High Athletics website.

What is the plan for Independent Lifetime Sports (ILS) this year?
Fall and Winter athletes will be enrolled in ILS in Semester 2, which aligns with when CIF anticipates the opening of our sporting seasons. If we are unable to play high school sports in January and beyond, staff is preparing an after school program for athletes that will enable students to earn ILS credit, especially attentive to students who need ILS for Physical Education credits toward graduation.
Childcare
Is DJUSD working with local childcare providers to expand childcare options for parents, given the need to accommodate families without a parent at home?
DJUSD understands the need for childcare for parents/guardians who must work during the school day. DJUSD is working with local childcare providers to expand the options available to parents who are working during the school day. We are hopeful that the State of California will renew subsidization of childcare for working parents. Visit the Childcare website for more details.
Transportation
While DJUSD does not have a District bussing program, a number of students and staff use transportation services to arrive at school. When in-person learning begins in Phase 2, 3 and beyond, transportation providers will follow all health and safety guidelines outlined by the California Department of Public Health. This currently includes maintaining physical distancing of six (6) feet, increased disinfection of surfaces, and students wearing face coverings during the transportation period.
Nutrition Services

Starting on the first day of school, DJUSD will provide meal service to DJUSD enrolled students at the same four locations and times where we provided summer meal service (see below for detail) but we will return to our regular meal charge policy. Meal charges will be based on National School Lunch Program Free and Reduced Meals program eligibility. To facilitate meal service, we encourage all participating households to complete a new Free and Reduced priced meal application for the 2020-21 school year, which are available for download at the Student Nutrition Services website or may be completed and submitted online at MySchoolApps.

During Phase 1 Distance Learning, students/families may pick up lunch for the current day and breakfast for the following morning, 11:00 a.m. - 1:00 p.m. at the following four locations:

  • Montgomery Elementary - 1441 Danbury Street, Davis, CA 95618
  • Patwin Elementary - 2222 Shasta Drive, Davis, CA 95616
  • Harper Junior High - 4000 E. Covell Blvd., Davis, CA 95618
  • Davis Senior High - Pick up in the parking lot off Oak Avenue, behind the All Student Center.

Health and Safety Precautions
Preparing For a Safe Return to Campus
As part of our Phased Return to Campus Plan, DJUSD is modifying our facilities to prepare for in-person instruction. While we are planning for 100% Distance Learning for all DJUSD for at least the first semester, and perhaps longer, we want to let our families know what planning is underway in advance of a return to our school campuses.

(This information is provided based on current Health Department Guidance)

Will temperature checks be taken for all staff and students each day?
No. Self-screening will take place before starting each day at home. Students exhibiting symptoms after arriving at school will receive temperature checks. Consistent with the guidelines from the state, students or staff with any identified COVID-19 symptom and/or a temperature over 100 degrees Fahrenheit will be sent home immediately.

What will be done to promote physical distancing?
We will encourage physical distancing throughout the day to ensure a six foot physical distance. Schedules will be developed to reduce numbers of students in common areas during breaks, lunches, and reduce large gatherings. Classrooms will utilize space by spacing out desks and tables in the room, as well as using vacant classrooms and outdoor spaces, as available maintain six (6) feet distance.

Will students need to refrain from physical contact with their teachers and peers?
We will be following the physical distancing guidelines per the most current health order as most feasible. However, we also recognize the need for social connection and interaction. Parents should speak and work with their children about maintaining appropriate physical distance and boundaries and the importance of wearing a mask when physical distance is not possible.

Will there be changes to the arrival/departure procedures?
Per DJUSD requirements, drivers are to remain in their vehicles, to the extent possible, when dropping off or picking up students. When in-person drop-off or pick-up is needed, only a single parent or caregiver should enter the facility to pick up or drop off the child. All adults entering campus for in-person pick-up or drop-off must wear a face covering and check in at the front office.

Will personal protective equipment (PPE) be supplied and provided consistently by the district?
Yes. The California Office of Emergency Services (OES) has created a PPE distribution plan through county offices of education. PPE has been purchased in bulk by the state and distributed to school districts through our county offices of education and includes face masks, face shields, face coverings, gloves, and hand sanitizer. The District has also purchased additional supply and will continue to restock our PPE supply to schools.

What measures has the school District taken to address airflow and ventilation?
Ventilation system improvements and modifications are being made to improve the quality of air flowing into our classrooms. DJUSD schools and buildings have ventilation systems that are centrally monitored and controlled. All schools have ventilation systems designed to bring in the right amount of fresh air. While occupied, the ventilation systems operate continuously. The volume of air in classrooms and other spaces is renewed, refreshed, and filtered. In all DJUSD classrooms, MERV 8 HVAC filters are being replaced with MERV 13 HVAC filters as recommended in a recent UCD air quality study to meet the highest efficiency possible and to increase the quantity of outside air and ventilation in classrooms. HVAC units are inspected and filters changed on a regular basis. Temperatures will be closely monitored for comfort and to facilitate the wearing of face coverings.

Are face coverings required?
Students and staff will be required to wear face coverings in alignment with current public health orders. Under the current public health guidelines, face coverings are required for all staff members and students in Grade 3 and older, with some medical exceptions. Face coverings are strongly encouraged for students in Grade 2 and younger. Exceptions for this requirement will be made for lunch and other times when it's possible to give students a break from wearing their face covering.

DJUSD will have face masks available for students who cannot afford them, as well as those who may lose or damage theirs over the course of the school day.

We do recommend that students that plan to participate in on-campus learning (once that begins again) have multiple masks, so that they can be laundered regularly and that they bring two masks daily -- one to wear and a backup, if needed.

Will schools review hygiene and face covering practices with students?
Hygiene and face covering practices will be reviewed regularly with students. We will teach and reinforce face coverings, washing hands, avoiding contact with one's eyes, nose, and mouth, and covering coughs and sneezes. We are providing hand sanitizer in every classroom, adding hand sanitizer stations to high traffic areas on all campuses, and providing additional outdoor hand washing stations to every campus.

What measures will be implemented on campus to ensure the safety of staff and students?
We will take essential actions to create a physical environment that promotes student and staff safety through established protocols and procedures. These will include regular disinfection of areas used by students and staff, and focus on high-touch surfaces such as door handles and restrooms during the day.

What precautions will be taken for ensuring disinfection of surfaces on buses?

While we have limited bus use in DJUSD, disinfecting of buses and implementing protocols will ensure the health and safety of students that do utilize district transportation to attend school. As weather permits, windows or roof ventilation will be open to maximize ventilation during transport. Students may sit with siblings or cohort classmates. Final spacing plans are still in development. Students who use the UCD or community transit system should visit UNITRANS for information about COVID-19 protocols in place.

Will students sent home due to COVID-19 exposure move to the Distance Learning program temporarily until it is safe for them to return, or permanently?
No. These students will transition to Distance Learning with their same teacher(s) providing assignments that students can do while self-isolating at home.

Will music be provided in either on campus or virtual options?
When we return to in-person learning, we anticipate that music classes will take place; this may include practicing or performing outdoors while maintaining six (6) feet distance guidelines. We will monitor developments and adjust accordingly.

I would really like my student to return to a normal school day on campus; however, I am also worried they may contract COVID-19. What assurances do I have as a parent that every precaution will be taken to ensure my child's safety specific to this virus?
DJUSD will follow the State and Yolo County Public Health guidelines and orders to the greatest extent possible to ensure safety for our students and staff. Families that do not want their student to return to in-person learning will be able to remain in a Distance Learning format.

How will volunteers be utilized and screened on campuses?
Until authorized by the public health department, volunteers on campus will not be permitted. At some point, we would like to have volunteers and will be monitoring safety regulations in order to welcome volunteers back to the school. We all are working together to prevent illness and reduce the number of people on campus for physical distancing.

Will parents need to be screened for safety if they arrive for pick up or drop off?

We all are working together to prevent illness and reduce the number of people on campus for physical distancing. Parents will be expected to screen their student for illness prior to coming to school. In addition, a parent who is experiencing any signs of illness will be required to remain off-campus during pick up or drop off.

Per DJUSD requirements, drivers are to remain in their vehicles, to the extent possible, when dropping off or picking up students. When in-person drop-off or pick-up is needed, only a single parent or caregiver should enter the facility to pick up or drop off the child. All adults entering campus for in-person pick-up or drop-off must wear a face covering and check in at the front office.
Yolo County School Health Protocols Related to COVID-19 in a Classroom/Cohort and in a School District Office Setting

Definitions
Cohort: A cohort is a stable group with fixed membership that stays together for all courses and activities (i.e. lunch, recess) and avoids contact with other persons or cohorts. Examples of a cohort include a classroom or daycare group.

Close Contact: A close contact is defined as a person who is less than six (6) feet from a case for greater than fifteen (15) minutes, regardless of whether a mask was worn. In some school situations, it may be difficult to determine whether individuals have met this criteria and an entire cohort, classroom, or other group may need to be considered exposed, particularly if people have spent time together indoors.

Isolation: Isolation is used to separate those infected with a contagious disease from people who are not infected. Isolation restricts the movement of ill persons to help stop the spread of certain diseases. Instructions for home isolation can be found here: Instructions for Home Isolation and Health Monitoring

Quarantine: Quarantine is used to separate and restrict the movement of persons who were exposed to a contagious disease in case they become infected. These people may have been exposed to a disease and not know it, or they may have the disease but do not show symptoms. Instructions for home quarantine can be found here: Instructions for Home Quarantine and Health Monitoring

Communication: Official letter or phone call from DJUSD advising of a likely or confirmed exposure to COVID-19.

What happens if a student or staff member responds “yes” to one of the health screening questions, has a temperature of 100 degrees Fahrenheit or above, and/or exhibits symptoms of COVID-19 before coming to school, with no known exposure to a Confirmed Case?

  • The cohort remains open.
  • The student or staff member should not enter the building, should be sent home, and self-isolate. If the student or staff member is at home, they should not come to school.
  • The student or staff member should contact their healthcare provider for any further steps and testing if advised.
  • No communication is needed.

What happens if a student or staff member becomes symptomatic for COVID-19 while at school?

  • The cohort remains open.
  • The student or staff member will be supervised in a separate area until they can be sent home to self-isolate.
  • The school nurse will contact the parent or staff member to discuss symptoms and advise regarding contacting their healthcare provider for any further steps and testing if advised.
  • No communication is needed.

What happens if a student or staff member lives with or has been in close contact with a person who has tested positive or has been given a probable diagnosis for COVID-19?

  • The cohort remains open.
  • The student or staff member must report this to the School Site COVID-19 Lead (School Nurse or Principal) immediately and should be excluded from the cohort.
  • Student or staff member will be asked to sign a release of information to allow DJUSD to communicate with the Yolo County Public Health Department.
  • The student or staff member and all of their household members should:
    • Quarantine
    • Monitor symptoms
    • Contact their health providers for additional steps and to schedule testing.
  • The School Site COVID-19 Lead will gather any additional information regarding details of known contact and notify Associate Superintendent Laura Juanitas who will forward this information to the Yolo County Public Health School Liaison.
  • Public Health School Liaison will consult with Yolo County Infection Control and advise of any additional next steps including support of expedited testing if advised.
  • If the student or staff member has siblings, family, or household members at other school sites with exposure to the same Confirmed Case, they will be excused from school and Public Health School Liaison contacted to assess exposure risk and determine disposition (eg. exclude from cohort).
  • In consultation with Public Health School Liaison, the District Office will notify student families and staff.

What happens if a student or staff member in a cohort tests positive or has been given a probable diagnosis for COVID-19?

  • The cohort will be closed for 14 days from last known exposure.
  • The student or staff member who tests positive must isolate per guidelines.
  • Student or staff member will be asked to sign a release of information to allow DJUSD to communicate with the Yolo County Public Health Department.
  • School Site COVID-19 Lead will notify Associate Superintendent Laura Juanitas who will notify Yolo County Public Health immediately.
  • School Site COVID-19 Lead will identify all close contacts (likely all members of the cohort) and work with Public Health Case Investigator and Public Health School Liaison to exclude and quarantine close contacts.
  • The entire cohort of staff and students should be tested, working directly with their healthcare providers. Public Health School Liaison will be notified if a student/staff is unable to complete testing.
  • School will disinfect classrooms and other spaces used extensively by the positive case per state and local school guidance.
  • Once directed by Public Health, all families of students and staff members of the cohort will be notified with a phone call followed by a letter that a student or staff member in the cohort has tested positive. The cohort should be quarantined for 14 days from date of last known contact.

What happens if a student or staff member who had symptoms of COVID-19 tests negative?

  • The cohort remains open.
  • If the student or staff member has had close contact with an individual that has tested positive for COVID-19, they must remain in quarantine for 14 days from last known contact with the positive individual despite the negative test. If an individual is identified as a contact to a confirmed case, their quarantine will be coordinated by Public Health.
  • In consultation with Public Health, the District will consider school communication notification.

Confirmed COVID-19 Cases
What happens to teaching and learning if an entire classroom or school needs to close?
The teachers and students would transition into an online Distance Learning model until they can return to the classroom. DJUSD will have a plan and teacher training in place for this scenario.

Will truancy limits (10% of missed days) remain the same in event that a student is sent home for a minimum of 14 days due to COVID-19 exposure?
An absence of this type will not count towards truancy. Students with needs for extended absences will be supported on a case by case basis.

Communications and Training
How will families be kept up to speed as things shift and evolve?
DJUSD will send out news and information to families through email and post updates on our Restart DJUSD website. School websites and social media accounts will also be used to share important communications. You will also receive messaging from your school and child’s teacher(s).

Will training be provided to PTA/classroom volunteers regarding safety protocols?
Until authorized by the public health department, volunteers on campus will not be permitted. At some point, we would like to have volunteers and will be monitoring safety regulations in order to welcome volunteers back to the school. We all are working together to prevent illness and reduce the number of people on campus for physical distancing.

Will training be provided to families regarding Distance Learning and health and safety protocols?
Yes, opportunities will be provided to our students' families to receive training to support their child in Distance Learning as well as our health and safety protocols. Health and Safety information for students and families is currently available on the Restart DJUSD website.