Fiscal Resources Google Drive

Thank you for coming to our Fiscal Services Staff Resources web page! To access the  resources saved in the Google Drive below, please make sure that you are logged into your DJUSD Google account. The information below is only accessible to DJUSD employees. If you have any issues, please give us a call. 

Click here!

Fiscal Services: Electronic Forms

We are now transitioning many of our paper-intensive processes to be completed electronically through the Informed K12 platform. Below is a list of the forms that have successfully completed that transition. If you have any questions or issues with the forms listed below, please contact Fiscal Services for support.

PO Increase / Decrease Form 

Mileage Reimbursement Form

Conference Reimbursement Request Form

FTE Increase / New Position Authorization Form 

Expense Transfer Form

Budget Transfer Form

Pay Voucher Form

Contract/Agreement Submission Form

QSS/ Budget Workshops

Budget Workshops will resume in the new 20-21 school year. Fiscal Services will have virtual workshops. If you would like to attend, please email Mallory Arevalos, Director of Fiscal Services at 

Click here for the QSS/Budget Workshop Flyer for 20-21

Previous Workshop Zoom Recordings

On Wednesday, January 13th, 2021: YOUTUBE - ZOOM WORKSHOP HERE
This QSS Budget Workshop covers the following topics: Update on COVID resources, First Interim Budgets and review of the Budget/Actuals reports you received with actuals as of 12/31/20. We also reviewed the coding rules surrounding independent contractors and lessons learned from 1099 reporting at year end. Director of Fiscal Services, Mallory Arevalos, shared the plan for implementing Amazon Business online account streamlining ordering and approving of orders at the site level, and increasing efficiency in processing monthly Amazon statements. Lastly we covered in a separate video, 20-21 Instructional Minutes, guidelines and next steps for compliance reporting presented by Accounting Technician, Loren Testa.

On Wednesday, December 9th, 2020: YOUTUBE - ZOOM WORKSHOP HERE
This QSS Budget Workshop began with payroll reminders and updates for the upcoming months. We discussed the rules around ESSAs and VSAs, and which to use which form. Went over the Budget Transfer (BT) form process, and when, why, who, and how to complete the BT form for your site or department. Please advance to minute 25 in the recorded video to learn about BTs. Fiscal Services also reviewed purchase requisitions and the most common error seen of not properly splitting account codes by the specific items. This presentation begins at minute 40. Lastly, Fiscal Services discussed the importance of sites and departments knowing their PO balances before approving invoices to pay. Too often Nancy is stalled during A/P processing because there isn't enough balance on POs to pay the invoices that were submitted by the dept/sites. To learn how to you can manage your PO balances on a regular basis, and know when it's appropriate to submit a PO increase/decrease form before processing invoice for payment. Please advance to minute 47 of the training. Thanks for watching!

Youtube Resources


Link to YouTube Video

Deposits / Cash Receipts in Google Sheets


SPSA Budgets in Google Sheets


Review PO Encumbered Budget


PO Review Reports & Historical Payments


PO Attachments


Tips & Tricks of entering Purchase Requisitions 


FAVORITE: How to fix your requisition, adding account codes, fixing dollar/account splits between items.


Purchase Order Report (Open & Historical)


2018-19 Cal Card Reconciliations- Google!


Pay Stub Legend


InformedK12 forms- how to use and manage forms


InformedK12- export reports into Excel


Budget Report, How to run a basic BDX110   CLICK HERE
General Ledger Report, How to run GLD110   CLICK HERE

Fiscal Services Forms

Fiscal Reference Guide